Free Employment Verification Letter Sample

It is important that the Employment Verification Letter be drafted properly and contains correct information.

This type of form is usually requested by potential employers, financial institutions or banks, government agencies, insurance agencies, landlords, p assport offices, immigration & Naturalization services, credit card companies, adoption agency and others.

Landlords are advised to verify your potential tenant’s employment history and income. Also to run a criminal check and/or credit check on all prospective tenants.

It is customary to notify the employee that an employment verification form has been requested by a specific company even if the employee has signed the authorization for the disclosure.

Information to include on the form:

  • person's employment status,
  • job title,
  • salary.
  • employee’s address,
  • employment history,
  • salary growth,
  • and job performance are sometimes requested.


Date: [Date of issuing employment verification letter]

Company’s Name

Complete Address

Telephone Number

RE: Employment Verification, SSN: ____-___-______

To Whom It May Concern:

Dear Sir,

This is to inform that Mr/Mrs. _________________ is a full time employee at ______________ (Company Name). He/She has been working directly with the company as a ____________ (Job Title) since ___/___/___. His/Her current gross salary is $_____________________ per annum.

Or, he is working with our company on a term contract that ends on ___/___/___. The remuneration for that period is $_____________.

If you have any questions or need more details regarding Mr/Mrs.__________________ employment, please feel free to contact our office at _________________ (Company’s Human Resources Phone Number).



Your Name

Your Title, Company Name

Complete Address

Telephone Number

Email Address

Alabama, Arkansas, Alaska, Arizona, California, Colorado, Delaware, Connecticut, Florida, Georgia, Hawaii, Indiana, Illinois, Iowa, Idaho, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

To get a Proof of Income Letter sample from Social Security Administration Services go to: 

Income verification Form

Income statement Letter

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DISCLAIMER: The law will vary depending on your state and the specifics of your case. The information provided by is intended for educational purposes only. All the content on this website should NOT be considered professional legal advice or a substitute for professional legal advice. For such services, we recommend getting a free initial consultation by a licensed Attorney in your State.

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